// rent and statements
Rent in online on the first, late notices under the local rules, and a statement you can hand to your CPA.
Rent collection is simple until it is not. Most tenants pay online on the first and the money is in your account within days. When one does not, the right response depends on the city: Berkeley will not allow a nonpayment eviction unless the debt is at least one month of fair market rent, and every rent-controlled city has its own notice form. We follow the rule that applies, keep a clean ledger of every dollar in and out, and send you a statement each month that becomes your 1099 and expense summary at year end.
Tenants pay through the portal by bank transfer or card, and we send the funds to your account on a fixed schedule each month. Late rent triggers a reminder, then the notice the local ordinance permits, served the way it requires. We do not threaten what we cannot do. In Berkeley, for example, a notice for a partial-month shortfall is not a path to eviction under Measure BB. In Richmond and Berkeley the notice has to be filed with the rent program as well as served. If a tenancy reaches the point of a court filing, we coordinate the attorney and the process at cost, with no markup, and you decide at each step.
Each month you get a statement with rent collected, late fees, each expense with the vendor invoice attached, our fee, reserves held, and the net paid to you. The ledger behind it is yours and exportable. At year end you get a 1099 for rent received and an expense ledger by category so your CPA is not reconstructing a year from bank deposits. Program fees, registry fees, business taxes and inspection fees paid on your behalf appear as their own lines, because those are the numbers that change from city to city and year to year.
Security deposits in California are capped at one month's rent (AB 12). We hold the deposit, document the move-in condition, and account for it at move-out with an itemized statement and receipts within the time the law requires. In Berkeley the deposit also earns interest that must be paid to the tenant by Dec 31 each year; the 2025 rate was 0.9%, and we calculate and pay it. At year end your file holds the 1099, the ledger, every registry and fee receipt, and the inspection reports, so an audit, a sale or a refinance starts from a complete record.
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On a fixed date set in your agreement, after rent has cleared. Most owners receive funds in the first half of the month. Your statement goes out at the same time and shows exactly what was collected, what was paid, and what was sent.
Day one, a reminder. Then the notice the city allows, in the form it requires, filed where it requires filing. Many cases resolve there. If one does not, we bring in an eviction attorney and coordinate the case at cost. You approve each step and you see the attorney's invoice as written.
We do, in a trust account, and we account for it at move-out with itemized deductions and receipts. If you prefer to hold deposits yourself, the agreement can say so, but the accounting and timing obligations are then yours.
// also
Rent, repairs, statements, renewals and every local filing, handled for a percentage of rent collected.
Priced to the market, screened to a written standard, leased with the notices your city requires.
The cap, the registry, the fee and the notice for your unit, each on its own calendar.
A 24-hour line, licensed vendors, your approval threshold, and the vendor's invoice with nothing added.
Rent in online on the first, late notices under the local rules, and a statement you can hand to your CPA.
One written standard, applied in order, to every file. It is how you get a good tenant and stay out of court.
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What your place should rent for, what the city will let you charge next year, and what we would do first. Written, within one business day.
// next step
A written rental analysis for your property, free, within one business day. No obligation and no sales call unless you ask for one.